Projects & Shadow AI

Build your second brain with Projects and Shadow — TicNote’s knowledge management and AI agent system.

Your Second Brain

Projects and Shadow AI turn TicNote from a recording tool into a living knowledge base — one that grows smarter the more you use it.

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Projects — Automatic Knowledge Building

Auto Project Creation

AI analyzes your recordings and automatically groups related content into themed projects. No manual tagging required.

Nested Sub-Projects

Build hierarchical knowledge structures. e.g., “Client Work” → “Acme Corp” → “Q2 Review Meetings”.

What goes into a project:

• Recording files and their transcripts
• AI summaries and mind maps
• Imported documents (PDFs, Word files, spreadsheets, etc.)
• Notes and Aha Moment insights

Sharing (TicNote Pods users):

• Any project can be converted to a shared knowledge base with one tap
• Invite collaborators via email or link with three permission levels: Owner, Editor, Viewer
• Shadow Agent in shared projects provides consistent AI context across all team members

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Shadow AI — Your Thinking Partner

Shadow is TicNote’s AI agent that operates across your entire knowledge base.

Cross-Project Q&A

Ask any question in natural language and Shadow searches your entire knowledge base — across all projects and recordings — to answer it accurately. Every answer includes citation links back to the original source.

Example: “What did the client say about pricing in Q1?”

Multi-Meeting Analysis

Compare content across multiple recordings. Shadow identifies trends, recurring themes, and evolving viewpoints across sessions.

Example: “How has customer feedback about the onboarding flow changed over the past 3 months?”

Document Generation

Shadow can create new files based on your recordings:

• Markdown notes
• HTML landing pages
• Word documents / Excel spreadsheets
• Presentation slides (from meeting content)
• Multi-audience versions (executive brief / project backlog / sales follow-up — all from the same meeting)

Shadow Random Ideas

Long press to summon Shadow on TicNote Pods (4G). Capture fleeting thoughts with your voice — they’re automatically tagged, stored in your Ideas pool, and can be converted into tasks, projects, or research threads.

Currently supports English and Chinese voice input.

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Flash Chat, Deep Think, and Random Ideas

Mode	Description	Cost
Flash Chat	Quick back-and-forth with Shadow	Free (limited time)
Deep Think	Shadow takes extra time to reason through complex questions	Free (limited time)
Random Ideas	Voice-captured sparks organized into your idea pool	Free (limited time)

Deep Think is not selected by default to keep responses fast. Enable it in the Shadow interface when you need deeper analysis.

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Agent Requests by Plan

Plan	Agent Requests/month
Free	30
Standard (hardware gift)	30
Pro	300
Business	1,000

Each Shadow conversation turn counts as one Agent Request.

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Web Access

Access TicNote from any browser — no app install required:

• Visit ticnote.com and sign in
• Full access to recordings, transcripts, summaries, and Shadow AI
• Share a web link directly from the app to open on any device
• Supports 20+ document import formats